Effective communication skills is one of the most crucial factor for success in numerous aspects of life. Many jobs demands strong communication skills. People with good communication skills usually stand out from the crowd. They even enjoy better interpersonal relationships with family and friends. So, let’s learn How to Improve Communication Skills.
Not everyone has the ability of effective communication skills. But if you leg behind in this area, it doesn’t mean you can’t develop better communication tactics ever. With the right research, persistency and practice, it can be achieved.
However, most of the people find it difficult where to start from. But this post, How to Improve Communication Skills, will set out your most common ‘problem areas’ and will suggest where you should focus your attention. You can even become a authentic problem solver and thus you grow your career opportunities.
There are three major kinds of communication —verbal, non-verbal and interpersonal. Just as body language or tone of voice. For that you must be a better listener first which plays a crucial part.
If you’re good at interpersonal communication skills, you will perform outstanding in seminars, communal gathering where you’re able to build harmony and rapport as well as provide a topnotch feedback effectively. It’ll also help you enhance your writing, personal skills and presentation.
Identify the Problems You Face
To solve any kind of problem, the first step is to identify and examine it. The only people who appreciate their struggle can improve their lacking.
You need to identify particular problem areas, by asking your family, friends, and colleagues to advise you. They’ll be happy to help you with your efforts towards self-improvement. Use a self-assessment tool like our Interpersonal Self-Assessment your skills to identify the most important areas for improvement and work on them till perfection.
Key Areas for Improvement
Generally, there’re four main pillars of effective communication skills that’d be needed to improve. These are listening, questioning, non-verbal communication and emotional awareness. Which means you must be a good listener to be a good speaker. Questioning your doubts and misconceptions will enhance the credibility of communication. Non-verbal communication and emotional awareness befriends you with your listeners.
Make communication a priority
You need to add communication in your priority list by taking classes, reading books, articles, magazines or learning from successful communicators. Above all seek a mentor or coach that is most mandatory to stay focused.
Practice makes a man perfect.
Start more conversations
To reach the climax of anything you’ve to begin first. If you initiate the communication more, the more you’ll get a chance to improve. Because communication is a kind of cycle, and the more you give, the more you will receive back.
Giving and getting better context
Always try to communicate with complete details with as much transparency as possible. You can even ask lots of questions to get an idea about the listeners view to make sure you understand situations before you respond.
Use simple and straightforward language
If you’re writing any type, from class essays to magazine articles to online posts, should be easy to read and understand. At least, make sure a reader can get most of that you’re providing in your content. Be ensured that happens by applying these tactics.
Always use the right and precise word and must be shorter, simpler and of general use. For example, Use “range” which is a couple of degrees less complicated than “repertoire.”
Keep it brief
Mind your word count and avoid superfluous language in the whole context. Just use enough words to transfer your message, never try to complicate with sugar coating the words.
Engage your listeners or readers
Draw the attention of your readers and listeners into the conversation. Ask them relevant questions and invite their opinions. Request their feedback.
Just don’t try to pass the core words as an information. But information must be effective, informative, engaging, and inspiring listeners or readers.
Make yourself sure that you’re making the audience remember what you have said. And if you’re calling them to take an action regarding your information?
Ask them clearly and repeat to emphasis? Because the most effective communication skills inspire people to action.
Take time to respond
Pause for a moment. But mostly that pause doesn’t last long. As we react immediately without crafting a response.
Just don’t reply so frequently, once the question ended. Take some time to draft in your head what to reply when you’ve listened and understood carefully.
Make sure you are understood
Communication is a two-way process. Your efforts are in vain until the receiver gets your point of view. Though, you can be certain of what you’ve communicated but can’t be so sure about what you communicated was completely understood by the receiver?
Look for the solutions to rephrase or clarify what you were trying to say instead of blaming the other person for not understanding. So that you can create a better understanding.
- Try to focus and communicate just a single message at a time.
- Don’t confuse the listeners with multiple messages and things.
- Illustrate with relevant examples to support your message. Our subconscious mind catches the examples more than words because examples create visualization in mind.
Develop your listening skills first
The best communicators are those who are the best listeners. Listening other’s opinion widens your perspective and helps you get some better idea of projection.
Listening even lets you understand the psychology of the listener.
Body language is Important
Body language is the most crucial part of non-verbal and has a huge psychological impact on your mind. Sometimes it sends signals stronger than any of the words.
Body language is controlled automatically by your subconscious mind. You need to read and practice a bit more in order to be ensured that your words and body language compliments each other.
Your listener understands and reacts if he agrees or disagrees with your message by watching the visual signs.
Maintain eye contact
Maintaining an eye contact with your listeners and audience is the key of effective communication. Whether you’re speaking to a crowd or providing one-on-one session, maintaining the eye contact enhances your credibility. It even demonstrates that you care about your listeners.
Look at them, even if they are not looking at you. Sometimes some factors of human nature, such as shyness, shame, , uncertainty, guilt, and other emotions inhibits eye the contact under some circumstances. But don’t let them overcontrol you, just stay focused by excusing the other guy.
Respect your audience
Be sure that your message is not a cause for defame for someone. Because the more we respect others, the more we are respected. You must sincerely care about the perspective and the requirements of whom you are communicating with. The best simple to show your respect is by paying attention to what they are saying.
Other Aspects That Can Affect Communication
Endorphins are released by laughing to help you relieve from stress and anxiety. Most of the people like to laugh and want to accompany other with similar intellect.
You no need to be afraid to be clever and funny by ensuring your humour is appropriate to that situation.
You can use your sense of humour to break the ice in a serious atmosphere. It lowers the barriers by gaining the affection of others. By using the appropriate humour you can be perceived as more charismatic and philanthropist.
Treat People Equally
Always communicate and treat people on an equal basis by avoid patronising. Never talk about others behind their backs.
Avoid developing favourites by treating people unequally. It will build you trust and respect.
Attempt to Resolve Conflict
It is almost always a great deed indeed to resolve conflicts and problems as they arise. Never let them fester. The most effective communicators implement good mediation and negotiation.
Maintain a Positive Attitude and Smile
Almost no one in my opinion wants to be around someone who is miserable by nature. Try your best to be friendly and positive with your audience and listeners.
Always stay optimistic and try to learn from your mistakes. Maintain a positive, optimistic and cheerful attitude. Whatever the situation is if you stay cheerful and smile, people will more likely to be positive to you.
Even if are upset with something, wait for some time and calm down before taking any sudden action. Try to find some positive aspects in every situation and avoid giving unnecessary criticism to anybody.
Yes, I admit some communication scenarios are really stressful by their nature. This stress can be a major barrier in the effective communication. So therefor, you should try to remain calm and focused. You can try to add some polite humour amidst communication that’ll have major impact in the behaviour.
Few helpful Frequently Asked Questions that might help you
Well, it’s a function of sub-conscious mind which encourages or discourages you with fear. But it can be overcome with some efforts like preparation and positive mental imagery.
Visualize yourself delivering the presentation and speaking confidently in front of your audience, and they’re cheering you for this. This will definitely reinforce the confidence in you.
Directly telling your boss about a problem can be tricky, yet, it’s a part of successful working relationship.
Be specific about the problem.
Prepare Multiple solutions, so that he can take an action.
Discuss the impact on the people involved.
And be accountable.
Offer your help for the required actions.